Task step
Break the activity into a clear sequence. Include preparation, access, the work itself and pack-up where relevant.
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A blank job hazard analysis template
Use this simple CSV as a starting point for recording the task, its steps, hazards, controls and review. It is intentionally blank: your team supplies the job-specific information and decides what else the document needs.
Download the blank JHA template
CSV file. Open in a spreadsheet application and add or adapt columns to suit your process.
What to put in each part
Start with the job and location, then describe the work in the order it will happen. Keep each step specific enough that someone familiar with the task can recognise what is being done.
Hazard
Record what could cause harm at that step, including equipment, energy sources, environment, people and interaction with other work.
Control
Describe the measures that prevent exposure or reduce risk. Name the practical action, not just a broad label such as “be careful”.
Responsible person / review
Identify who will put controls in place and who checks the document with the crew before work begins. Add date, site and sign-off fields as your process requires.
JHA example: planning a materials delivery
This educational example shows how to turn a broad job description into steps and questions for the crew. The hazards are not exhaustive. Your team must assess the real task, choose and document controls, assign responsibility and arrange review before use.
| Job step | Potential hazards to assess | Questions before selecting controls |
|---|---|---|
| Confirm the delivery and work area | Vehicle movements, pedestrians and restricted access | Where will the delivery take place? Who will confirm access and separation arrangements? |
| Move materials to the agreed location | Load weight, handling needs and obstructions | What handling method and equipment suit the actual load? Who will check the route and conditions? |
| Finish the delivery and check the area | Packaging, remaining obstructions and changed access | Who will confirm the area is clear and communicate any remaining hazards before other work resumes? |
Walk through the job with the workers involved. Confirm any separate permits and employer-specific requirements; completing a JHA worksheet does not replace them.
Further reading: OSHA: Job Hazard Analysis guide. OSHA guidance is a reference for your review, not an endorsement of SOPmate or an approval of its drafts.
Prefer to start by speaking? Explore the JHA drafting app.Need help with the drafting sequence? Read how to write a JHA, or see how JSA, JHA and SWMS terminology differs.